Creating a Cloud Event

Updated 5 days ago · 3 min read

Events are the foundation of how Foto Master Cloud organizes your photo booth operations. Cloud-synced media, galleries, sharing, AI usage, surveys, and print activity are tied to an event. This article walks you through creating a new event and configuring it for your needs.

What Is an Event?

An event in Foto Master Cloud represents a specific occasion where your photo booth will be in use -- a wedding, corporate party, brand activation, festival, or any other gathering. Each event has its own:

Settings -- Name, date, time, duration, and location.
Preset -- The workflow and layout configuration that determines how the booth operates.
Gallery -- A dedicated online gallery where all photos from the event are collected.
Analytics -- Cloud-synced media, shares, AI usage, survey responses, and print activity specific to that event.
Sharing options -- Email, SMS, QR code, and social media settings for guest photo delivery.

Step-by-Step: Creating a New Event

Step 1: Start the Event Creation

Log in to cloud.fotomaster.com.
Click Create Event from the dashboard, or navigate to Events and click the + New Event button.

Step 2: Set Event Details

Fill in the basic event information:

Event Name -- Give your event a descriptive name (e.g., "Smith-Jones Wedding" or "TechCorp Annual Gala 2025").
Event Date -- Select the date of the event.
Start Time -- Set when the photo booth will be active.
Duration -- Specify how long the booth will run. This helps with analytics and gallery timing.
Location (optional) -- Add a venue name or address for your records.

Step 3: Assign a Preset

Select a preset to define how your booth will operate during this event:

Browse your saved presets or choose from the available options.
The preset determines the workflow (what happens when a guest uses the booth) and the layout (how the final photo is composed).
You can change the preset at any time before or during the event.

Tip: If you don't have a preset ready, you can skip this step and assign one later. See Using the Load Preset Feature for more on working with presets.

Choose how guests will receive their photos:

Email -- Enable email delivery and select your email template. See Email Templates.
SMS -- Enable SMS delivery for instant photo links via text message. See SMS Sharing.
QR Code -- Allow guests to scan a QR code to access their photos. See Sharing Gallery Links & QR Codes.
Social Media -- Enable direct sharing to social platforms from the gallery. See Social Media Sharing.

Step 5: Configure Gallery Settings

Set up the online gallery for this event:

Gallery Visibility -- Choose whether the gallery is public or private.
Password Protection -- Optionally require a password for gallery access. See Password Protecting Your Gallery.
Branding -- Apply your custom branding to the gallery page. See Branding Your Online Galleries.

Tip: Online galleries are available on Basic and Pro plans. Both plans include full event management, sharing, and gallery hosting.

Step 6: Enable AI Features

Select which AI features should be active for this event:

Browse the available AI features (background removal, style transfer, face enhancement, etc.).
Toggle on the features you want to apply during the event.
Each feature shows its credit cost per use so you can estimate total usage.

Step 7: Review and Create

Review all your settings on the summary screen, then click Create Event. Your event is now ready and will appear in your Events list.

After Creating Your Event

Once your event is created:

It appears in your Events list on the dashboard.
You can edit any settings at any time before or during the event.
When your booth connects and you load this event, all settings are applied automatically.
Photos taken during the event are uploaded to the Cloud in real time and appear in the event's gallery.

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