Running Your First Event with Selfie Wi-Fi Station

This guide covers everything from creating the Cloud event to exporting post-event deliverables for a Selfie Wi-Fi activation.

Step 1: Create Your Cloud Event and Template

1. Log in at cloud.fotomaster.com
2. Go to Events → New Event, set the name, date, and duration, and save
3. Go to Templates and create or configure a Selfie Wi-Fi template:
   • Set the overlay and background
   • Enable any AI features (AI Headshot, AI Style Pop, etc.)
   • Configure sharing: email, SMS, and the gallery QR code
   • Set moderation to auto-approve or manual review depending on the event
4. Assign the template to your event

→ See Creating a Cloud Event

Step 2: Set Up Sharing and QR Code

• Enable the Online Gallery and configure branding — guests will scan a QR code to access it
• Print the QR code (or use a digital display) and position it prominently so all guests can see it
• Set up the email template and SMS sender if including sharing in the workflow
• Test with your own phone — scan the QR, upload a photo, confirm the sharing arrives

Step 3: Test Before the Event

1. Open the Selfie Wi-Fi app, sign in, and select your event
2. Upload a test photo from your phone using the guest flow
3. Confirm the photo appears in the gallery and any AI processing completes correctly
4. Send a test email and SMS to yourself
5. If using manual moderation, confirm the moderation panel works

Step 4: Pack Your Kit

• Display or printed QR code for guests to scan
• Laptop or PC running the Selfie Wi-Fi software (if needed for moderation)
• Power and Wi-Fi hotspot for the operator's device
• Optional: display screen for showing the live gallery or slideshow

Step 5: At the Venue

1. Connect to venue Wi-Fi and confirm a strong signal
2. Open Selfie Wi-Fi and sync to the Cloud event
3. Position QR codes prominently — at the entrance, on tables, on the display screen
4. Run a test upload and confirm the full flow works in the venue

Step 6: During the Event

• Monitor the moderation queue if using manual approval — guests wait for approval before their photo appears in the gallery
• Monitor the Cloud dashboard for upload counts and any errors
• If volume spikes, auto-approve saves management time

After the Event

Foto Master Cloud stores everything from the event. Before you pack up, take a few minutes to pull the deliverables your client expects.

Download All Media as a ZIP

1. In Foto Master Cloud, open your event and go to Gallery
2. Click Download All (or select specific photos and download selection)
3. A ZIP file containing all guest photos and videos is downloaded to your computer
4. Share it with your client via Dropbox, Google Drive, or any file transfer service

Export Guest Contact Data

If your workflow included email or SMS sharing, the contact data is stored inside the event — one tab per channel.

• Email contacts — open your event and go to the Email tab. It shows every guest who shared via email, with their address and session details. Click Export to download a CSV.
• SMS contacts — open your event and go to the SMS tab. It shows every guest who shared via SMS, with their phone number. Click Export to download a CSV.

Share the CSV with your client for follow-up marketing, or import it into your own CRM.

Export Survey Data

If your workflow included a survey step, guest responses are stored in Cloud.

1. Go to your event → Analytics → Survey
2. Download the responses as a CSV
3. Include this in your post-event report to the client — it often contains valuable feedback and demographic data

Share Analytics with Your Client

The Cloud dashboard shows session counts, sharing rates, gallery views, and more. You can screenshot the analytics panel or share the numbers directly as part of your event report.

Related Resources

• Selfie Wi-Fi Station: Software Setup
• Creating a Cloud Event